Adding, Dropping, Withdrawing
Drop/Add Policy
Students may change their course schedule during the drop/add period, which is the first five calendar days of each fall/spring term. Summer terms have specified dates to drop, which are published on the academic calendar. A course that is dropped during this period will not be listed on the transcript. Students in courses that meet only once per week may change their schedules at any time during the first two weeks of the term. Courses may not be added after the first week of the term without instructor approval.
It is the responsibility of the student to ensure that the appropriate paperwork is completed and filed when dropping or adding a course. Appropriate forms may be obtained from the faculty advisor or the Registrar’s Office. Failure to complete the entire drop process could result in the grade of “F” on the official transcript and the student being responsible for tuition and fees.
Withdrawal from Courses
Students may withdraw from courses during the first half of a term or semester with the approval of the advisor and instructor. The exact deadline for withdrawing from courses in a given term can be found on the academic calendar. Withdrawing from courses after the first week of classes (the drop/add period) and prior to mid-term will result in a grade of “W” on the official transcript. It is important to note that withdrawing from a course after the drop/add period still counts towards a student’s billable hours.
A student may not withdraw from any course after mid-term except under extenuating circumstances. Withdrawing from a course after this time requires approval of the faculty advisor and the Registrar’s Office, and for athletes, the NCAA Compliance Officer. If withdrawal after mid-term is approved, the instructor will assign a grade of “WP” or “WF” (according to the student’s performance up to the date of official withdrawal), and the grade will be notated on the official transcript. A grade of “WP” has no influence on the student’s cumulative GPA; however, a grade of “WF” will count the same as an “F” in calculating the student’s GPA. It is the responsibility of the student to ensure that the appropriate paperwork is completed and filed when withdrawing from a course. Appropriate forms may be obtained from the faculty advisor or the Registrar’s Office. Failure to complete the entire withdrawal process could result in the grade of “F” on the official transcript and the student being responsible for full tuition and fees.
A student may not withdraw from a course after the final day of classes.
Withdrawal from The University
There are several reasons why a student might need to withdraw from the university; however, it is important that a clear understanding of the process and its consequences occurs before a final decision to leave the university takes place. Students are strongly encouraged to seek guidance from their faculty advisor and/or BEAR Central during the decision-making process. Should the final decision be to officially withdraw from the university, students must complete the appropriate paperwork with BEAR Central. The official date of withdrawal is defined as the date in which the student initiates contact with BEAR Central and/or the date in which said office becomes aware of the withdrawal from another university official.
It is important to realize that there are financial consequences to withdrawing after the drop/add period which will vary based upon the official date of withdrawal. These consequences will be discussed during your exit interview with a representative of BEAR Central. (See Payments and Refunds section in the Financial Information section of the catalog.) It is imperative the entire withdrawal process is completed prior to the student’s departure. Failure to complete the process could result in failing grades and responsibility for full tuition and fees for the semester. In considering withdrawal from the university be advised of the following:
- A student who withdraws from all courses during the drop/add period (typically the first five days of classes) receives no academic or financial penalties. In this case, the student’s class schedule is completely dropped from the academic record, proof of registration will not appear on the student’s official transcript, and the student is eligible for a full refund of any payment made for the semester and any federal financial aid must be returned.
- A student who withdraws from all courses during the first half of a mini-term or semester must have approval from BEAR Central. Withdrawal from courses after the first week (drop/add period) but prior to mid-term will result in a grade of “W” on the official transcript.
- A student may not withdraw from any classes after mid-term except under extenuating circumstances. Withdrawing from courses after this time requires approval of BEAR Central. If withdrawal after mid-term is approved the instructor will assign a grade of “WP” or “WF” (according to the student’s performance up to the date of official withdrawal), and the grade will be notated on the official transcript. A grade of ‘WP’ has no influence on the student’s cumulative GPA; however, a grade of “WF” will count the same as an “F” in calculating the student’s GPA. Grade determinations for student withdrawals necessitated by serious illness, injury or similar emergencies will be made at the discretion of the Office of Academic Affairs.
A student may not withdraw from courses after the final day of classes.
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